Printers and copy machines that rely on toner to produce printed images can be a valuable asset in any business setting.

To keep these machines functioning properly, you need to invest in replacement toner cartridges before the existing cartridge is empty. Here are three things that you can do before buying new toner cartridges to ensure you don't make any costly mistakes.

1. Check for Compatibility

A lot of people choose to purchase replacement toner cartridges that are manufactured by companies other than the one who made their printer or copy machine. Cost is typically the reason behind this choice since third-party toner cartridges are often much more affordable.

It's important that you take the time to verify the model number of your printer or copy machine. The model number can either be found in your manual or on the machine's label.

Third-party cartridges will list all the makes and models they are designed to work with, so you just have to find the toner cartridge that matches your printer or copy machine.

2. Verify the Cartridge Type

You will come across many types of toner cartridges when trying to purchase a replacement for your printer or copy machine. You must understand the differences between each type to make the right decision when it comes to purchasing a replacement toner cartridge.

Remanufactured cartridges are used cartridges that have been fitted with new parts to improve performance. Some companies also label their remanufactured cartridges as refurbished.

Refill cartridges are used cartridges that have had their supply of toner restored. A refill cartridge is often the most affordable option, but these cartridges have the potential to malfunction with repeated use. Verify the cartridge type that you are purchasing before investing in replacement toner for your office machines.

3. Consider Your Intended Use

Toner cartridges come in a wide range of styles. This allows you to customize options like toner quality and page yield. You can even choose from full-color or grayscale toner cartridges.

It's critical that you take the time to consider your intended printer or copy machine use before investing in replacement toner cartridges. Opting for a high-yield, grayscale toner cartridge can help you save money if you intend to print black and white materials for in-office use. If you plan to use your printer or copier to make color images that will be distributed to customers, it's better to spend more on a quality full-color toner cartridge.

For more information on printer cartridges, contact a company like Printers Supply.